Sales Administration Assistant

posted 10th September, 2014

We are looking to recruit a Sales Administration Assistant to support our busy Sales Department.

Reporting to the Sales Administration Assistant Manager this is a varied and busy role. The successful candidate will provide extensive support to the sales team, work with all Liberty departments and maintain relationships with key customers. The role includes the maintenance of accurate product, supplier and customer data and working to agreed service levels.

Role and Responsibilities:

Assist in all areas of sales administration work including:

- Production of monthly reports and analysis for key customers, monthly sales report templates, stock reports, quote builder etc.  Creation of bespoke reports on stock/sales/customers.
- Analysis of key sales drivers such as samples reports as requested by Director of Sales.
- Deal with day-to-day requests from sales team and provide back office assistance using all Liberty systems and information.
- Maintenance of prospect database, recording and tracking of prospects and web enquiries and researching new business openings and opportunities. Leading bi-weekly prospect meetings.
- Manage sales contact database and work with the sales and marketing teams to ensure contact details are up to date and relevant.
- Report on and collate quarterly customer promotions and sales incentives.
- Booking and organisation of full and team sales meetings.
- Helping the Sales team at tastings, consumer events and staff training where required.

Skills and Experience:

- Organised and self-motivated
- Numerate and computer literate with excellent Excel skills
- Good written and verbal communication skills
- Great attention to detail
- Flexible, responsive and efficient
- A good level of wine knowledge is preferable but not essential
- Commitment to a high level of customer service
- Team player

Salary and Benefits:

Salary dependent on experience with the following:

- Personal Bonus of up to 5% of basic salary based on performance against key objectives
- Participation in discretionary Company bonus scheme
- 22 days holiday rising to 25 days
- Discounted wine

Wine knowledge is not a pre-requisite, but a willingness to learn is!

Please apply with covering letter and CV to: simon.perry@libertywines.co.uk

Assistant Office Manager

posted 14th August, 2014

An opportunity has arisen for an Assistant Office Manager to join our busy team at the beginning of September, with responsibility for the following:

- Dealing with incoming mail, email, faxes and post and, if appropriate, to correspond on behalf of the Directors
- Meeting and greeting visitors at all levels of seniority
- Arranging travel, visas and accommodation for MD
- Minute and note taking at meetings
- Providing general assistance during meetings and presentations
- Overall management of all general office supplies
- Organising some diaries and making appointments
- Liaising with clients, suppliers and staff
- Supervision of Junior Office Administrator
- Some administrative tasks as required for MD
- Managing all aspects of building, maintenance and cleaners

IT Skills:

- Typing skills at least 45 to 50 wpm (preferably touch typing)
- Excel – intermediate/advanced
- MS Outlook
- Powerpoint – intermediate to advanced

Skills & Experience:

- Experience of working within a similar position
- Excellent English language skills, both written and spoken
- Excellent organisation skills with excellent attention to detail
- Be able to work as part of a team
- Excellent communication skills, both internally and to our customers
- Able to work under pressure and prioritise work effectively

Salary & Benefits:

Salary will be dependent on experience, with the following:

- Personal Bonus of up to 5% of basic salary based on performance against key objectives
- 37.5 hours per week (1 hour for lunch)
- Participation in discretionary Company bonus scheme
- 22 days holiday rising to 25 days plus Bank Holidays
- Discounted wine

Located in Clapham North, south west London, Liberty Wines is an award-winning company that offers excellent opportunities for training and development alongside a great working environment.

Please apply with covering letter and CV to: Denise.Claxton@libertywines.co.uk

Due to the high volume of response for this role, we will only be able to respond to shortlisted candidates.

Technical Manager

posted 10th July, 2014

We are currently recruiting for a Technical Manager to join the team.  Reporting to the Director of National Accounts, the successful candidate will be responsible for handling all technical management on all major customers covering product specifications, supplier audits and general technical issues. 

The role will be based at our office in Clapham North but there will be travel involved.

Role (key tasks):

- Act as key technical contact for National Account customers
- Act as point of reference for suppliers on all technical requirements for different customers
- Work with producers to ensure successful results at technical audits – preparation, gap analyses, attending audits, follow up any non-conformances
- Keep up to date product specifications for all relevant listings
- Develop a comprehensive filing system to store all information related to the above
- Continual improvement and assessment of technical practices
- Develop an ongoing project of traceability from the vineyard to the glass for producers.
- Keep up to date on all legislation related to the production, labelling and import/export of wine – manage compliance for relevant products

Key requirements (skills and experience):

Must have a good understanding of the following:
- BRC / ISO / equivalent food safety
- HACCP
- Winery practices / bottling
- Winery risk assessments
- Highly organised & efficient, good communicator, numerate and computer literate
- Practical winemaking & vintage experience
- Relevant education – BSC in Oenology (or equivalent) & WSET Diploma
- Commitment to a high level of customer service
- Languages (Italian, Spanish, French) are a major advantage
- Previous experience in dealing with supermarket technical teams are also an advantage
 
Remuneration/Terms:

Salary will be commensurate with experience with the following:

- Personal Bonus of up to 5% of basic salary based on performance against key objectives
- Participation in discretionary Company bonus scheme
- 22 days holiday rising to 25 days
- Discounted wine

Please apply with covering letter and CV by Friday 25th July to:

najobs@libertywines.co.uk